Privacy Policy

THIS PRIVACY POLICY (“POLICY”) GOVERNS THE PROCESSING OF PERSONAL INFORMATION BY REDHILL SCHOOL IN CONNECTION WITH REDHILL SCHOOL’S ARCHIVE WEBSITE (“WEBSITE”) LOCATED AT archive.redhill.co.za. YOUR USE OF THE WEBSITE IS SUBJECT TO THIS POLICY. BY USING THIS WEBSITE, YOU SIGNIFY YOUR CONSENT TO PROCESSING OF YOUR PERSONAL INFORMATION IN ACCORDANCE WITH THIS PRIVACY POLICY.

REDHILL SCHOOL MAY AMEND THIS POLICY AT ANY TIME. AMENDED TERMS SHALL BE EFFECTIVE IMMEDIATELY UPON THE POSTING OF THE REVISED POLICY AND ANY SUBSEQUENT ACTIVITY IN RELATION TO THE WEBSITE SHALL BE GOVERNED BY SUCH AMENDED TERMS. IF YOU DO NOT AGREE WITH ANY TERM IN THIS POLICY, PLEASE DO NOT USE THIS WEBSITE.

Enquiries: Deborah Hele – dhele@redhill.co.za

Personal Information Collection and Use

  1. Subject to consent, Redhill School collects, stores, and uses information from Archive Content Subjects (persons whose personal information is determined from the digitisation or digital processing of records belonging to Redhill School) for the following purposes:

    • To compile and maintain an archive for Redhill School.
    • To be published in marketing and communications materials, including but not limited to:
      • School magazines.
      • Brochures.
      • Newsletters.
      • Published photographs on the Website or otherwise.
    • To provide the Archive Content Subjects with direct marketing communications regarding Redhill School’s activities and news.

  2. We collect Personal Information from the following persons:

    • Natural persons over 18.
    • Natural persons under 18 with the consent of a competent person.
    • Juristic persons such as companies duly represented by a representative.
    • People who send enquiries or requests to our contact email address.

  3. Categories of persons listed in clause 1.4 may include Website Users and Archive Content Subjects, and in certain instances persons may be categorised as both.

  4. Redhill School may also automatically collect and store non-personally identifiable information from your use of the Website.

  5. Redhill School may collect the following personal information from Website Users:

    • Name.
    • Surname.
    • Username and password.
    • Job description.
    • Organisation name.
    • Organisation type.
    • Organisation URL.
    • Email address.
    • Telephone number.
    • Mobile telephone number.
    • Facsimile number.
    • Address.
    • City and province.
    • Postal code.
    • Country.
    • Type of organisation.
    • The market the organisation serves.
    • Non-personal browsing habits and click patterns.
    • IP address.
    • Purchasing information and buying patterns.
    • Any additional information necessary to deliver our services.
    • Details of responses to your enquiries and any online communications between us and you.
    • Any information provided to us by you.

  6. Redhill School may collect the following personal information from Archive Content Subjects:

    • Name.
    • Surname.
    • Date of birth.
    • Age.
    • Gender.
    • Race.
    • Language.
    • Culture.
    • Physical health.
    • Ethnic origin.
    • Education information.
    • Religion.
    • Disability.
    • Marital status.
    • Pregnancy.
    • Mental health.
    • Biometric information.
    • Location information.
    • Employment history.
    • Personal opinions, views or preferences.
    • The views or opinions of another individual about the person.
    • Video recordings.
    • Audio recordings.
    • Manuscripts.
    • Photographs.
    • Any additional information that can form part of the archive of Redhill School.

  7. We may use cookies or other tracking technologies to collect information such as:

    • The pages you visit.
    • The information you request.

The Website hosting agents and/or service providers may automatically log your “IP address,” which is a unique identifier for your computer and/or other access device. Such information collected is for aggregate purposes only.

Consent to Process Your Personal Information

  1. If you are a Website User, you consent to the processing of your Personal Information for the following purposes:

    • Greeting the user when they access the Website.
    • Informing the Website User of facts relating to their access and use of the Website, as well as assisting with problems.
    • Providing the Website User with access to the Website and associated Website services.
    • Providing the Website User with direct marketing communications regarding Redhill School’s activities and news.
    • Compiling non-personal statistical information about browsing habits, click patterns, and access to the Website.

  2. If you are an Archive Content Subject, you consent to the processing of your Personal Information for the following purposes:

    • Compiling and maintaining an archive for Redhill School.
    • Publication in marketing and communications materials, including but not limited to:
      • School magazines.
      • Brochures.
      • Newsletters.
      • Published photographs on the Website or otherwise.
    • Providing you with direct marketing communications regarding Redhill School’s activities and news.

  3. The processing of your Personal Information shall include:

    • Collection, receipt, recording, organisation, collation, storage, updating or modification, retrieval, alteration, consultation, and use.
    • Dissemination by means of:
      • Transmission.
      • Distribution.
      • Making available in any other form.
    • Merging, linking, blocking, degradation, erasure, or destruction of information.

  4. By using our Website, you represent that you:

    • Are of the age of 18 or older.
    • Have necessary authorisation from a competent person.
    • Consent to your Personal Information being processed by Redhill School.

  5. You expressly consent to Redhill School retaining your Personal Information once your relationship with Redhill School has been terminated for:

    • Aggregate, statistical, reporting, and historical purposes.

  6. If you wish to revoke all consent pertaining to your Personal Information or would like Redhill School to remove and/or delete your Personal Information entirely, you may contact Redhill School via email at dhele@redhill.co.za.

Handling of Personal Information

  1. Redhill School endeavours to comply with all laws and regulations applicable to Redhill School pertaining to information and communications privacy, including:

    • The 1996 South African Constitution.
    • The Protection of Personal Information Act 4 of 2013 (“the Act”).

  2. Redhill School seeks to ensure the quality, accuracy, and confidentiality of Personal Information in its possession. You warrant that:

    • All personal information supplied by you is both true and correct at the time of provision.
    • In the event of any aspect of your personal information changing post-submission, it is your responsibility to notify Redhill School immediately.

Records of Personal Information

  1. Records relating to the provision of Redhill School products and/or services by Redhill School to you and the Personal Information submitted by you is retained for publication on the Website and/or to provide you with the Website services.

  2. Such records may be required to be retained in terms of legislated records retention requirements, Redhill School operational purposes, and/or for production as evidence by Redhill School in legal proceedings.

  3. In terms of Section 14(2) of the Act, records of personal information may be retained for periods in excess of those contemplated in clause 4.1 for historical purposes. Redhill School warrants that appropriate safeguards are in place to prevent the records being used for any other purpose.

  4. Redhill School may disclose your Personal Information under the following circumstances:

    • To comply with the law or with legal process.
    • To protect and defend Redhill School’s rights, equipment, facilities, and other property.
    • To protect Redhill School against misuse or unauthorised use of the Website and/or products and/or services.
    • To protect other Website Users or third parties affected negatively by your actions in use of the products/services and/or the Website.

Acceptable Use

In connection with the Digital Archive Material (as made available through the Website), you agree that:

  1. No item containing the image of or reference to a person is to be used for a purpose other than for which rights are granted by Redhill School, without prior express written permission of Redhill School.

  2. Only a single digital copy of an item may be stored on a single computer, hard drive, or any other storage device, and that copy may not be duplicated in any way whatsoever, except for a single backup copy which may only be used in the event of the original being deleted, lost, or irreparably damaged.

  3. Once the item has been used for the purpose for which use rights were granted, all copies of the item must be deleted, apart from where it forms part of the archive of what was published.

Objections, Complaints, and Queries

  1. Should you have any questions about this Privacy Policy, require a correction to be made to your Personal Information that Redhill School keeps on record, request a copy of the record itself, lodge an objection to the collection, use, or processing of your Personal Information by Redhill School, or delete your personally identifiable information, you may send an email to dhele@redhill.co.za.

  2. There may be instances where we cannot grant you access to the Personal Information we hold. We may need to refuse access if granting access would interfere with the privacy of others or if it would result in a breach of confidentiality. Should this be the case, we will give you written reasons for any refusal.

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